Accurate bookkeeping matters


Accurate bookkeeping is crucial for the success of small businesses for several reasons:

1. Legal compliance: Keeping accurate financial records is a legal requirement for most businesses, and failure to do so can result in fines or penalties.


In Canada, small businesses are legally required to keep accuratefinancial records and records of their business transactions. This includesmaintaining accounting books and records that accurately reflect the financialposition and performance of the business.


Here are a few specific requirements for small businesses in Canada:

A. Keep records of all revenue and expenses: This includes invoices, receipts, and financial statements.

B. Keep records of all assets and liabilities: This includes property, equipment, and inventory.

C. Keep records of all taxes: This includes GST/HST, payroll taxes, and income taxes.

D. File your GST/HST return on time and remit any amount owing.

E. File a personal income tax return and remit any amount owing for income taxes (sole proprietors).

F. File annual corporate income tax return and remit any amount owing (for incorporated smbs)


It's worth noting that the specific bookkeeping requirements mayvary depending on the type of business and industry. Therefore, it's alwaysrecommended to consult with a accountant or a tax professional for the specificrequirements to stay compliant.


2. Tax preparation: Accurate bookkeeping is necessary for preparing and filing tax returns, as just stated, is legally required! Without it, businesses may end up paying more taxes than they owe, or face penalties for underpaying. A few required tax filings as stated below:


A. GST/HST returns: Businesses that are registered for the goods and services tax (GST) or the harmonized sales tax (HST) are required to file regular     GST/HST returns, reporting the GST/HST they have collected and the GST/HST they have paid on their expenses.


B. Corporate income tax returns: All Canadian-controlled private corporations (CCPCs) must file a T2 corporate income tax return annually.

C. Payroll deductions: Employers are responsible for withholding payroll deductions from employee paycheques, including income tax, Canada Pension Plan (CPP) contributions, and Employment Insurance (EI) premiums. Employers must remit these deductions to the Canada Revenue Agency (CRA) on a regular basis.

D. T4 and T4A slips: Employers are required to provide T4 slips (Statement of Remuneration Paid) to their employees, detailing the total income and deductions for the year, and T4A slips to independent contractors and other individuals, detailing any other income they have received.

E. T5 slips: Businesses must issue T5 slips to report investment income, including interest, dividends, and capital gains paid to investors.


F. T5018 slips: Businesses that pay amounts to contractors are required to issue T5018 slips, which report the payments made to contractors.


It's worth noting that different types of businesses, or businesses in specificindustries, may have additional tax filing requirements. Also, as the laws andregulations can change, it's always recommended to consult with a accountant ora tax professional for the specific requirements in accordance to your businessand current regulations.

3. Business performance: Bookkeeping allows businesses to track their financial performance over time, which can help them identify areas where they are     doing well and areas that need improvement. This information can be used to make informed business decisions. Knowledge is power when running a     business. Accurate bookkeeping enables businesses to track and measure various financial metrics that can provide valuable insights into the performance of the company. Here are a few examples:


Profit and Loss: The Profit and Loss statement, also known as an income statement,shows a company's revenue and expenses over a specific period of time. Thisallows the business to understand the overall profitability of the company andidentify areas where cost savings can be made.


CashFlow: The cash flow statement provides insight into the company's ability togenerate cash and manage its cash balance. It shows the cash inflow and outflowfrom operations, investments and financing activities.


Return onInvestment (ROI): The ROI is a measure of the efficiency of an investment orthe performance of a company. ROI is the ratio of the net profit of aninvestment to the cost of the investment.


AccountsReceivable and Payable: Accurate records of accounts receivable, which are theamounts owed to a business by its customers, and accounts payable, which arethe amounts a business owes to its suppliers, are crucial for a business tounderstand how long it takes to get paid and how long it takes to pay its ownbills.


Inventory: Accurate records of inventory levels, cost of goods sold and inventory turnovergive the business insight on its stock management and performance.


Break-even Analysis: This metric allows the business to understand the point at whichrevenue covers all the costs. Knowing your break-even point can help you makebetter pricing decisions and plan for growth.


Accurate bookkeeping is the foundation for all these metrics, without it, you can't havea clear picture of the financial performance and health of the business. Thesemetrics, in turn, can give a business owner a better understanding of thefinancial health of their business, and allow them to make informed decisionsto improve profitability and growth.

4. Obtain funding: Accurate financial records are often required when     applying for loans or other forms of financing. Lenders and investors will     want to see that a business is financially stable and has a track record     of success before providing funding.

5. Forecasting: With accurate historical financial records, it is easier to forecast future trends and performance, allowing better decision making.

Overall,accurate bookkeeping is essential for the success of small businesses. It helpsensure legal compliance, facilitates tax preparation, enables businesses totrack their financial performance, obtain funding and forecast futureperformance.

More info.

The type of business dictates what expenses would be included in the cost of goods sold/ cost of service category/ grouping of expense accounts. If the expense can be directly linked to the specific product, project, or activity, it's a direct expense and should be included in the COS group on the P&L.

If the expense is less correlated to the company's sales, it would be included in the operating expenses or other expense below the GROSS PROFIT calculation.

What is included in cost of sale or cost of goods group > direct expense?

An example, you own a company that produces widgets.

All the direct manufacturing, supplies, and selling expenses to get the product in hands of consumer is a direct expense.

All functions of a business can use AI

accounting, marketing, operations, HR, legal, admin, etc...

AI using team > team alone

Apps like ChatGPT are allowing for people to learn and work faster and faster.

You can start using CHAT GPT today.

WHO is the gross profit & who cares?

WHAT can you do with GP?

WHERE do you use GP numbers?

WHEN is it calcuated and used?

WHY people care about gross profit?

WHO needs to incorporate?

Not everyone, depends on factors such as size, goals, risk tolerance, and tax situation.

WHAT are some benefits to incorporating

Tax advantage(s) and legal advantage(s).

WHERE can I get started?

Canada Revenue Agency:

WHEN can I do this?

Any time.

WHO went bankrupt?

Silicone Valley Bank & Signature

WHAT happened?

Could not pay all withdrawals

WHERE is this?

Mostly US operating bank

WHEN did the bank shut down?

Friday March 10th

WHY did bank fail?

Too many people trying to take out $$ at once.

WHO is the T1 for?

The T1 is for all Canadian residents.

WHAT is a T1?

A Canadian tax form for individuals to fill out. Looks like this, trust me, it's not that complicated, and most fields probably don't even apply to your situation.

WHERE do I file my T1?

Tax filing & payment due to CRA, file online @

WHEN do I have to file?

Every year before end of April.

WHY do I do this? (Submit and pay taxes?)

Because CRA collects money needed fund rest of the gov't.

The T1 General Income Tax and Benefit Return is a tax return form that individuals use to determine their annual tax liability and claim federal or provincial benefits, such as the GST/HST Credit.

The form summarizes the taxpayer's income, deductions, and tax payable, as computed on supporting forms and schedules, and calculates any refund or balance due.

The T1 form consists of five parts:

1) Identification

2) Total Income

3) Net Income

4) Taxable Income

5) Refund/ Balance owing

Online, In-person, mail, Tax professional

To ensure timely submission, the completed T1 form and any outstanding balances are due by April 30th of the following year (by June 15th for self-employed individuals or common-law partners). If these deadlines fall on a weekend or public holiday, the deadline is extended to the next business day.

Filing due dates

Because CRA

Business owners need to build a company track & stay on it.

Key Performance Indicators are common statistics & ratios a company would keep track of.

Pulled from business & financial reports

Always be keeping track of KPIs and perform variance calculations.

Ensure mone is being made.

WHO needs to know?

ROI important metric for business decision makers.


Rerturn on marketing spend is how much profit is made from a given number of marketing cost.

WHERE can you collect this data?


WHEN should you look at Marketing ROI?


WHY pay attention to marketing ROI?

Determine what is most profitable for business.

WHAT is a BS?

WHO uses BS?

WHERE do I find them?

WHEN do I use it?

WHY would someone care about BS?

Klnda Dos
Supported by AI and Team FLIP
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